IMPACT OF COMPUTER ON RECORD MANAGEMENT IN AN OFFICE

Code No: 546941

₦5,000.00

ABSTRACT

This research was carried out to find the impact of compute on record management in an office with the reference to thirty secretaries working in Federal Polytechnic, Offa. Research questions guiding the study were as follow: (1) what impact does the computer has on record keeping in terms of reliability? (2) What impact does the computer has on record keeping in terms speed? (3) What impact does the computer has on record keeping In terms of retrievals? (4) What impact does computer has on effectiveness on record keeping? Structure questionnaire was design and administer the secretaries. Simple mean was used to analyze the data and the results revealed that the findings, it was concluded that the computer is currently the most reliable tools for record keeping. Effective record keeping has positive impact on productivity. Following the drawing of conclusion, recommendation was offered for improvement of computer services in Federal Polytechnic, Offa.

CHAPTER 1

CHAPTER ONE
INTRODUCTION
1.0 Background of the Study
Most offices and organization appreciate the importance of record management. Horn by (2001) defines record â€œas written account of facts, accounts put down as hey occur and stored small collection of data about a specific) that exists as a units of information in machine readable form facts know about the past or somebody or somethingâ€
Samdanel (1998) defines record â€œas large of document e.g. letters, memorandum, report etc which are created, processed, stored and reviewed in any business organization or office.
In other words, record management refers to the sum total of all activities designed to control the lifecycle of records from its disposition.
Record management deals with the creation, distribution, presentation, maintenance, preservation, retrieval and disposal of records.
Mills and standingford (1983) see record management as â€œa direct connection between the practical working and the clerical operationsâ€.
Record management entails the following:
To account for the goods which have purchased as far as practicable, to trace them through the business until it have been develop and changed to the customer or client.
To report on stock bases and wastage
To report on transaction of an office
To report on goods held on ordered in relation to requirements for production and selling programmes.
To report on inactive stocks.
To provide information for department changing or costing purpose.
Computers are now found in every field of human activities from space explanation to literacy studies.